Presentation Instructions

Lecture Presentations

Regular lecture presentations will be 12 minutes + 3 minutes Q&A, and invited lecture presentations will be 25 minutes + 5 minutes Q&A.

A projector and a computer with MS PowerPoint & Adobe Acrobat Reader will be available in every session room. It will not be possible to use your own laptop during your presentation. For on-site presentations, you must upload your slides in the speaker-ready room at least 6 hours prior to your scheduled presentation (see section “Preparation of Visuals” below).

If you have prepared your presentation on a Mac please ensure you bring a windows compatible USB stick and any necessary conversion cables.

On-site speakers and Chairs should arrive in their session room 10 minutes BEFORE the start of their session. Virtual speakers must join the Zoom link at least 10 minutes BEFORE the session start time.

All presenters will be required to submit a pre-recorded video, whether attending virtually or in person. For virtual presenters, we still do expect you to present live via Zoom. We will request that you share your slides and webcam at your designated presentation time.

In case of technical issues preventing live-streaming of in person or virtual presentations which cannot be resolved quickly, the pre-recorded video will be broadcast instead. Virtual speakers should still attempt to connect via Zoom for the live Q&A.

Preparation of Visuals

PLEASE NOTE THAT YOU MUST BRING YOUR PRESENTATION ON A USB MEMORY STICK. There will be a speaker-ready room where presenters must upload their presentations – this should be completed at least 6 hours prior to your session time. We will provide further details regarding when this room will be open soon.

To avoid software compatibility problems, speakers are advised to put .ppt, .pptx and .pdf versions of their presentation on the USB stick.

Be warned that movies embedded in the presentations are not guaranteed to be played. In addition, avoid using fonts that are not present in the Windows operating systems.

The projectors are designed for 16:9 presentations so the authors are encouraged to prepare their presentations with that proportion.

Poster Presentations

The required size for printed posters is A0 (portrait), which is 84.1 cm in width X 118.9 cm in height.

If you are attending the conference in person, you must print your poster out and bring it with you. We will provide materials to hang your poster in the poster hall. Each poster board onsite will be marked with a number that directly correlates with each poster in the PDF program. Please place your poster on the assigned board. A 3 to 5-minute pre-recorded video describing the poster must also be submitted by September 12 so that your presentation will be easily available to people attending the conference virtually. It will be possible for all attendees to reach out via the platform for times to meet and discuss the work together.

Posters will be hung for just the date of their presentation (except for student poster finalists) – please hang them up by 9:00 AM. You must remove your poster at the end of your assigned date by 6:00 PM or it may be discarded. Poster presenters with an ODD paper number should plan to be at their poster from 10:00 AM – 11:00 AM and poster presenters with an EVEN paper number should plan to be at their poster from 3:30 PM – 4:30 PM on their presentation date. *Student poster finalists should plan to attend both poster sessions on Tuesday. 

If you are attending the conference virtually, we will print your poster and hang it on your behalf. You must submit the PDF poster via the submission form by September 12, as well as your 3 to 5-minute pre-recorded video describing your poster. QR codes will be added to the poster boards so that in person attendees can visit the pre-recorded videos for virtual posters, post questions, and reach out to the presenter to set up a further discussion. 

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